The Secretariat facilitates the governance operation, rules and policies of the AMS as they guide the direction of the society. The Secretariat oversees all matters concerning AMS Assembly, elections and referenda. The Secretariat Office is managed by the Secretary of Internal Affairs.
The Secretary of Internal Affairs is the manager of the Secretariat and the coordinator of Internal Affairs. They are responsible for overseeing Assembly, the AMS Board of Directors, Elections, and Judicial Affairs. Additionally they are in charge of keeping policy updated and clear. They are a member of senior management and work with the AMS president to ensure that the AMS is practicing good governance.
Assembly is the highest legislative body of the AMS and includes representatives from all constituent faculty societies and AMS Senior Management.
The Assembly Scribe collaborates with the Secretary of Internal Affairs and the Assembly Speaker to produce a set of comprehensive minutes of each Assembly meeting, keeping in mind the deadline to publish the minutes is 5 business days following each meeting. This position is paid per hour.
The Assembly Speaker is the chair of assembly meetings who works with the Secretary of Internal affairs to ensure that assembly is following rules of order. This is a volunteer position.
The Chief Electoral Officer (CEO) primarily oversees and handles any and all matters relating to election campaigning, expenses, and disputes. They work with others in the Secretary of Internal Affairs to organize the AMS elections and referenda and help to enforce policy that ensures an equal playing field for all candidates. Additionally, they are responsible for advertising all elections validation dates, referenda validation dates, campaign periods, voting days, and conducting a marketing campaign to do so. They work to prepare the nomination packages for various electoral processes and facilitate the online ballot voting system. The CEO also announces all election and referendum results on the AMS website and compiles the appropriate documents to keep on file.
The CEO has a team of four Elections deputies who help with resolving disputes, balloting, marketing, and finances.
The Judicial Committee is a component of the peer-administered non-academic misconduct (NAM) system and is the ultimate decision-making body with respect to Non-Academic Misconduct. This peer-administered Non-Academic Misconduct system at Queen’s is the only one of its kind in North America. The Judicial Committee acts as a non-adversarial system, as student members act on behalf of the university but are able to understand and consider the stresses and responsibilities of student life when making decisions, so as to act in a fair and non-biased manner. Additionally, Jcomm handles constitutional interpretation, Policy Infringement Protocol hearings, and elections disputes reviews. They work in conjunction with the Judicial Affairs Office.
The Judicial Committee Chair is responsible for coordinating and organizing Judicial Committee hearings, elections appeals, and constitutional interpretations. They act as a mediator and resource during hearings to ensure fair process.
The Judicial Committee Members are tasked with participating in all Judicial Committee hearings, elections appeals, and constitutional interpretations. They act as arbiters and are tasked with making a decision that upholds the principles of Judicial Affairs within the AMS.
The Judicial Affairs Office (JAO) is the investigatory body for the Non-Academic Misconduct system. The Judicial Affairs Office is responsible for investigating complaints brought to its attention and formulating cases to present before the Judicial Committee.
The Judicial Affairs Manager (JAM) is responsible for the oversight of the Judicial Affairs Office and management of all Judicial Affairs Deputies and the Judicial Clerk, including all training and administrative duties. The Manager is also responsible for any high-profile cases that occur throughout the year. The Manager also represents the Non-Academic Misconduct system externally. This entails working with community members as well as University Administration.
The Judicial Affairs Deputies support the Manager in these tasks and are responsible for individual cases of a lesser nature.
The Judicial Clerk works jointly with the Judicial Affairs Office and the Judicial Committee. They reply to emails and are the point of contact for those who are going through a Non-Academic Misconduct process.
Secretary of Internal Affairs
Judicial Affairs Manager
Chief Electoral Officer