FAQ - Eligibility

All AMS employees and volunteers must be assessed the full slate of mandatory fees at the time of applying to a position. Of the optional fees, they must pay the AMS Membership Fee. If you have opted out of other fees such as optional club fees, you are still eligible.

All AMS employees and volunteers must be in good academic standing as defined by their program at the time of applying and for the duration of time they are working or volunteering with the AMS.

All AMS employees and volunteers must legally be able to work in Canada.

Salaried positions are broken up into part-time salaried (less than 30 hours/week) and full-time salaried (more than 30 hours/week).

For part-time salaried positions, you must have met the general requirements of all AMS employees as well as be enrolled in 60% of a full course load. For full-time salaried positions, you must have met the general eligibility requirements of all AMS employees as well as be enrolled in a minimum of 3.0 credits each semester. Anyone applying for a full-time salaried position and planning to be in a full-time course load (9.0 credits or more in either or both semesters) must declare their intentions at the time of the interview and must receive written permission from the Executive.

All AMS employees must have a valid social insurance number and be legally able to work in Canada.

For part-time hourly positions, you must have met the general requirements of all AMS employees as well as be enrolled in 60% of a full course load.

If the applicant is a part-time student, they are still eligible as long as they have been assessed the full slate of mandatory fees. They must have paid their AMS Membership Fee.

All AMS employees must have a valid social insurance number and be legally able to work in Canada.

For general volunteer positions, applicants must have met the general eligibility requirements and be in 60% of a full course load.

For volunteer positions that are eligible for an honorarium, applicants must have met the general requirements as well as hold a valid social insurance number. Honoraria refers to the monetary sum paid as a sign of gratitude and dependant upon the discretion of the AMS for services that are rendered by the volunteer without charge.

If the applicant is a part-time student, they are still eligible to apply as long as they have been assessed the full slate of mandatory fees. They must have paid their AMS Membership Fee.

Part-time students are eligible for AMS positions as long as they meet the general eligibility requirements of all AMS employees and volunteers as outlined below.

All AMS employees and volunteers must be assessed/paid the full slate of mandatory fees at the time of applying to a position. Of the optional fees, they must pay the AMS Membership Fee. If you have opted out of other fees such as optional club fees, you are still eligible.

All AMS employees and volunteers must be in good academic standing as defined by their program at the time of applying and for the duration of time they are working or volunteering with the AMS.

All AMS employees and volunteers must legally be able to work in Canada.

There are additional requirements for anyone looking to apply for a position in the fall semester. These specific requirements only apply to part-time hourly positions in the major services. These include positions at the Peer Support Centre, Studio Q, Walkhome, Queen’s Student Constables, Printing and Copy Centre, Student Life Centre, The AMS Pub Services, Tricolour Outlet and Common Ground Coffeehouse.

Positions are available to the following categories:

  • Members who are in their first year of study at Queen’s University
  • Members who were on exchange or otherwise studying off campus as a requirement of their academic program during the spring hiring period, this includes students returning from the Bader International Study Centre
  • Members who have been awarded work study funding that will be applied towards the position for which they are applying (regardless of whether they were unsuccessful applicants during the previous spring hiring period)
  • Members who were unable to apply during the spring period due to extenuating circumstances, subject to the approval of the Director of Human Resources.

Anyone who has been terminated from an AMS position, or have received seven (7) or more demerits during their employment their employment in a given office or service, shall not be eligible for exemption. The individual will not be eligible for employment in the AMS until the conclusion of the academic session after the period which their employment ended.

No student shall be eligible to be a member of Senior Management for more than two (2) years, unless as an elected Executive. Senior Management includes the Executive, the Government Directors, the Government Commissioners and the Head Managers of Corporate Caucus.

A student who has been an Assistant Manager of a corporate service is eligible to become the Head Manager of that same service.

A student who has been a Head or an Assistant Manager at a corporate service shall be eligible to serve as a Head or Assistant Manager of a different corporate service.

No salaried staff member or honoraria recipient may stay in the same position for more than one (1) year, nor may they work in the same position with a different portfolio. In general, salaried staff members and honoraria recipients must:

  1. Move upwards in the service, office or commission they currently work in,
  2. Move to another service, office or commission.

No volunteer or salaried staff member will be able to volunteer with or be employed in a position for which they were responsible for supervising in the past.

Employees will not be considered eligible for rehire in a major service if they have received seven (7) or more demerits. These include positions at the Peer Support Centre, Studio Q, Walkhome, Queen’s Student Constables, Printing and Copy Centre, Student Life Centre, The AMS Pub Services, Tricolour Outlet and Common Ground Coffeehouse.

If you are a graduate student, JD candidate, or teacher candidate at Queen’s University, you are considered an SGPS member (Society of Graduate and Professional Students) and therefore are not an AMS member. This means you are not eligible to apply to any salaried positions in the AMS. For part-time hourly positions, you may apply to be a Service Staff at the Student Life Centre or Walkhome. For volunteer positions, eligibility requirements may be extended to include SGPS members at the discretion of the Executive, in the event that there is a shortage of qualified applicants.

If you are a MBA student, you are eligible to apply to positions in the AMS, given that you are an AMS member

  1. In order to be eligible for work, the student needs to be in full-time studies. There is a policy referring to academic breaks such as May-August for undergraduate students. During the scheduled academic break, regardless of whether or not they take course, as long as they are registered as a full-time student in the term before and after the break, they can work full-time anywhere in Canada during the break. This is a little tricky for graduate students as most of the graduate programs don’t have a scheduled break at all, even in the summer. As a result, the break policy doesn’t apply to them. If a Master’s degree has a scheduled break, then students in that program could work full time during this break. Students need to keep all documents in case they will be questioned by a Canadian immigration officer in any occasion.
  2. They need to have a valid social insurance number (SIN).
    • The Queen’s University International Centre (QUIC) occasionally has Service Canada come to campus in the early fall. These sessions are by appointment only. There is also a SIN office at Toronto Pearson Airport or they can go directly to a Service Canada.
    • Service Canada will only provide a SIN if the student’s Study Permit indicates that they can work on-campus. If they need to amend their Study Permit, this is a paper application that can take about a month to process before they would be able to get their SIN through Service Canada.
  1. Students who are eligible to work on-campus can work off-campus for up to 20 hours a week, excluding students at the School of English. Other than this time restriction, there is not a limit to the number of hours a student with a Study Permit can work on campus.
  2. In order to receive remuneration for time worked as a direct deposit, students must have a Canadian Bank Account.

 

If there are addition questions, please go to the QUIC or email the QUIC’s International Student Advisor, Arthur Chen, at arthur.chen@queensu.ca.

The AMS Hiring and Appointment Policy and Procedures Manual governs how an individual is hired to an AMS position and their eligibility throughout. Get more informed!

AMS Hiring Policy and Procedures Manual

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Queen’s University sits on the traditional lands of the Haudenosaunee & Anishinaabe peoples.
L’Université Queen’s est située sur les terres traditionnelles des peuples Haudenosaunee et Anishinaabe.
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