Event Sanctioning

The purpose of Event Sanctioning is to ensure that all Queen’s students are able to have fun and be engaged while having the event insured by the AMS. We have developed a separate process and form to sanction Online Events due to their unique nature as compared to in-person events. The process outlined in this form will provide event organizers with a guide to follow to ensure they are in full compliance with both AMS risk management best practices and with University policies. By filling out this form and getting your event sanctioned, event organizers will be able to be covered by our insurance provider. Please follow the link below to fill out the sanctioning form for Online Events. Sanctioning relating to in-person, off-campus events will be coming soon.

Latest Event Sanctioning Update


Online Event Sanctioning Form                    In-Person Event Sanctioning Form

In-Person Event Sanctioning Guide

All student-led groups must submit their Event Sanctioning Form 14 to 21 business days prior to their event date. This includes:

                      • AMS Service/Commission/Office
                      • All Ratified AMS Clubs
                      • Faculty Societies
                        • Ratified Faculty Society Clubs
                        • Ratified Faculty Society Committees
                      • Department Student Councils 

Room Bookings

Club-Specific Spaces

There are shared spaces on the third floor of the Queen’s Centre that is allocated to clubs each year. If you have been allocated a space, you may book time through the FACES booking system.

Recurring Bookings

To book recurring booking space in the JDUC and/or Queen’s Centre for your club, reservations must be made at the beginning of each semester through the Student Life Centre. For more information on recurring bookings, please contact the SLC Operations Manager at slc.ops@ams.queensu.ca

Spaces on in the JDUC & Queen's Centre

To book space in the JDUC and Queen’s Centre, use the SLC booking system: www.studentlifecentre.checkfront.com

Questions: slc.ops@ams.queensu.ca

Spaces Elsewhere on Campus

To book lecture halls, classrooms, and other buildings on campus, please visit Queen’s Event Services and submit a room booking request form.

Link to Event Services: www.eventservices.queensu.ca

Questions: event.services@queensu.ca

The Isabel Bader Performing Arts Centre

To book space within the Isabel Bader Performing Arts Centre, please visit here.

Booking Contact:
Kathryn Palaic
Phone: 613-533-6000, ext. 75822
Email: ibcpabook@queensu.ca

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Alma Mater Society of Queen's University

Queen’s University sits on the traditional lands of the Haudenosaunee & Anishinaabe peoples.
L’Université Queen’s est située sur les terres traditionnelles des peuples Haudenosaunee et Anishinaabe.
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