Documents

On this page you will find documents that govern the AMS in its day-to-day functions as well as its long-term strategies. As well, documents that have created for advocacy purposes, such as the Student Election Platform and the Collective Bargaining Policy Paper can be found here as well.

Government

The primary document governing Alma Mater Society (AMS) activity is the AMS Constitution. It contains both the AMS Mission and Operating Statements and broadly delineates the fundamental principles by which the Society is governed. This document falls under the purview of the AMS Assembly which is the ultimate decision-making body for the non-service, policy and political affairs of the Society. Any part, section, subsection or paragraph of the constitution may only be amended following two readings held at two separate regular meetings of the Assembly. Proper notice of such motion to amend need be given. Amendments may also occur at a Society Annual Meeting (where every AMS undergraduate student may vote) or at a Society Special General Meeting.

The Assembly also presides over the four Society policy manuals and has full power, within the confines of the AMS Constitution, to create, alter and/or terminate any policy statements; and to deal with any reports, recommendations and/or conclusions of any groups, committees and organizations which fall within its purview. In effect, the Assembly acts as the legislative branch of the Queen’s undergraduate student government

There are four basic AMS policy manuals and they may be added to, amended or otherwise altered only through a motion approved at any single Assembly meeting.

AMS operating policies and procedures and includes such major areas as student fees, elections/referenda, awards, and Assembly policies AMS organizational structures and sets out all committee mandates and compositions. Access AMS Policy Manual 1 here.
AMS organizational structures and all committee mandates and compositions. Access AMS Policy Manual 2 here.
AMS representational policies which inform AMS advocacy efforts on behalf of students. The vast majority of these relate to university funding, tuition, student aid and the learning environment. Access AMS Policy Manual 3 here.
All the rules, regulations and policies relating to the AMS Non-Academic Discipline system. Access AMS Policy Manual 4 here.

Corporate

The affairs of the Alma Mater Society of Queen’s University Inc., incorporated under the Corporations Act of Ontario, are governed by the By-Laws of the Alma Mater Society of Queen’s University. The By-Laws may be amended at any single meeting of the Board of Directors and any such amendment shall take effect immediately. However, all such amendments shall cease to take effect unless confirmed at the next Corporation Special General meeting (usually in late October or early November) or Corporation Annual meeting (usually held in mid-March). The By-Laws may also be amended at either of these meetings. The voting members of Assembly are also defined as the voting members of the corporation, and thus act as voting “shareholders” of the corporation at the two annual corporate meetings.

The Board of Directors also administers its own policy manual. Included in this document are Board operating procedures, AMS corporate service-specific policies, accounting and finance policies, and basic corporate philosophy. The Board may amend this document at any one of its meetings.

All Governing Documents