NOMINATIONS OPEN IN

The Awards Policy defines a “member of the Queen’s Community” as any student, alumni, staff, faculty, co-workers, supervisors and members of the public who have an interest in the University.

In general yes, AMS awards are intended for undergraduate students! However, the following exceptions apply:

• Club Awards: any graduate or undergraduate student who has paid their AMS or SGPS membership fees can receive an award
• AMS Staff Award and AMS Teaching Awards are also exempt from this requirement

No … The Chief Governance Officer acts as a non-voting, ex-officio observer of all selection committees to ensure that conflict of interests are properly disclosed. Awards are not intended to create a popularity contest, and decisions are made solely on the nomination information submitted to committees.

Here’s a link to all the Formstack forms. Please note that the Secretariat will enable/disable these forms at the start/close of each nomination cycle. 

• Equity Awards, Robert Sutherland, Seven Grandfather Teachings https://queensuniversityams.formstack.com/forms/sic_awards
• Environmental Champion https://queensuniversityams.formstack.com/forms/ces
• Teaching Awards, Civic Responsibility https://queensuniversityams.formstack.com/forms/cea_awards
• Volunteer Awards, AMS Letter Award, AMS Staff Award https://queensuniversityams.formstack.com/forms/cac_awards
• Club Awards https://queensuniversityams.formstack.com/forms/club_awards

While we require you to disclose your identity to us, to verify your eligibility to make a nomination; the identity of all nominators is kept confidential. The only exception is for the AMS Letter Award, and the AMS Staff Award in which we will reach out and confirm whether you would like your nomination letter(s) shared with the recipient. 

You should check the terms and requirements for each award. In general, only the following awards accept self-nominations:

• AMS Equity Awards
• Robert Sutherland Prize
• Seven Grandfather Teachings Award
• Environmental Champion Award

In general, most awards require at least one nominator who is an undergraduate student and who has paid their AMS membership fees. However the following exceptions apply:

Club Awards: any graduate or undergraduate student who has paid their AMS or SGPS fees can participate in this process.

AMS Staff Award, AMS Letter Award, AMS Volunteer Awards: To be considered for this award, at least two students must co-sign a nomination letter OR at least two separate letters signed by an undergraduate student must be submitted. The remainder of nomination letters can be made by any member of the Queen’s Community. 

AMS Teaching Awards: At least one nomination must be made by an undergraduate student. The second nomination can be made by any member of the Queen’s Community. 

Civic Responsibility Award, Environmental Champion: Any member of the Queen’s Community can make a nomination.

On or by Nov. 30 (for Fall Awards) or Mar. 31 (for Winter Awards), a News Update will be made on the AMS website detailing decisions of the selection committees. Please note that some awards require approval from AMS Assembly, and a formal announcement may be with-held until the ratification of the decision. 

Great question! We take privacy and confidentiality very seriously, and the Secretariat works closely with the Vice President (University Affairs) and Information Officer, for record management. Here’s a snapshot of the process:

• All members of Selection Committees are asked to sign a Confidentiality Agreement, stored with the Secretariat. The Agreement requires members of committees to not disclose any information about nominees, nominators or the selection process. 
• All records are destroyed on or by April 30 of each academic year. The only information retain is aggregate demographic info (ex. number of applications, faculty association, etc..) The information retained is non-identifiable, and cannot be traced back to you or the nominee. 
• There is limited access to each Formstack and relevant applications. 
• The Chief Governance Officer facilitates all information sharing for committees via non-downloadable links. 

If you have any further questions or concerns, please email

Thank you for engaging with the Awards process! Your contributions will allow the AMS to select truly outstanding winners who have gone above and beyond. 

If you have submitted your application, please ensure that you received a confirmation email. If you haven’t gotten a confirmation email, please contact to verify your submission went through.

Otherwise, be patient! The Selection Committees will need to convene and make a decision. If you don’t hear back by Mar 31st or Nov 30 (whichever applies), please contact the Secretariat.