The Secretariat

The Secretariat facilitates the operation of the rules and policies of the AMS as they guide the direction of the society as a whole. The Secretariat oversees all matters concerning AMS Assembly, elections and referenda. The Secretariat Office is managed by the Secretary of Internal Affairs.

The Secretary of Internal Affairs is the manager of the Secretariat and the coordinator of Internal Affairs. They are responsible for overseeing Assembly, the AMS Board of Directors, Elections, and Judicial Affairs. Additionally they are in charge of keeping policy updated and clear. They are a member of senior management and work with the AMS president to ensure that the AMS is practicing good governance.

Assembly

Assembly is the highest legislative body of the AMS and includes representatives from all constituent faculty societies and AMS Senior Management.

The Assembly Scribe collaborates with the Commissioner of Internal Affairs and the Assembly Speaker to produce a set of comprehensive minutes of each Assembly meeting, keeping in mind the deadline to publish the minutes is 5 business days following each meeting. This position is paid per hour.

The Assembly Speaker is the chair of assembly meetings who works with the Secretary of Internal affairs to ensure that assembly is following rules of order.

Elections

The Chief Electoral Officer (CEO) primarily oversees and handles any and all matters relating to election campaigning, expenses, and disputes. They work with others in the Commission of Internal Affairs to organize the AMS elections and referenda and help to enforce policy that ensures an equal playing field for all candidates. Additionally, they are responsible for advertising all elections validation dates, referenda validation dates, campaign periods, voting days, and conducting a marketing campaign to do so. They work to prepare the nomination packages for various electoral processes and facilitate the online ballot voting system. The CEO also announces all election and referendum results on the AMS website and compiles the appropriate documents to keep on file.

The Elections Deputy – Logistics organizes, formats and publicizes moderated forums between candidates during the Winter Elections. They also create and administer the online ballot, allowing students to cast their vote. They are responsible for preparing the Nomination Package for the Fall Referendum and Winter Referendum and Elections. Additionally, they work with faculty and residence societies wishing to run their elections in conjunction with the AMS Winter Election.

The Elections Deputy – Marketing advertises the Elections and Referenda nomination dates, campaign period and voting days in a manner that encourages students to vote. They work with campus media outlets to create promotional referenda and elections campaigns as well as with the Marketing & Communications Officer to develop marketing strategy and all graphics for elections and referenda periods.

The Elections Deputy – Dispute Resolution enforces policy and ensures an “even playing field” for all candidates. They approve all campaign materials and monitor all teams’ online social media sites and on-campus campaigning to ensure compliance with elections and referenda rules and regulations. They further assist the CEO and CRO in making rulings on policy infractions and complaints.

The Elections Deputy – Engagement works with faculty and residence societies wishing to run their elections in conjunction with AMS elections and referenda. They assist the faculty societies with setting up their online ballots if they are using the AMS system, and act as the point-person for any other external elections including Rector or Student Trustee elections.

Judicial Committee (JComm)

The Judicial Committee is a component of the peer-administered non-academic misconduct (NAM) system and is the ultimate decision-making body with respect to Non-Academic Misconduct. This peer-administered Non-Academic Misconduct system at Queen’s is the only one of its kind in North America. The Judicial Committee acts as a non-adversarial system, as student members act on behalf of the university but are able to understand and consider the stresses and responsibilities of student life when making decisions, so as to act in a fair and non-biased manner. Additionally, Jcomm handles constitutional interpretation, Policy Infringement Protocol hearings, and elections disputes reviews. They work in conjunction with the Judicial Affairs Office.

The Judicial Committee Chair is responsible for coordinating and organizing Judicial Committee hearings, elections appeals, and constitutional interpretations. They act as a mediator and resource during hearings to ensure fair process.

The Judicial Committee Members are tasked with participating in all Judicial Committee hearings, elections appeals, and constitutional interpretations. They act as arbiters and are tasked with making a decision that upholds the principles of Judicial Affairs within the AMS.

Judicial Affairs Office (JAO)

The Judicial Committee is a component of the peer-administered non-academic misconduct (NAM) system and is the ultimate decision-making body with respect to Non-Academic Misconduct. This peer-administered Non-Academic Misconduct system at Queen’s is the only one of its kind in North America. The Judicial Committee acts as a non-adversarial system, as student members act on behalf of the university but are able to understand and consider the stresses and responsibilities of student life when making decisions, so as to act in a fair and non-biased manner. Additionally, Jcomm handles constitutional interpretation, Policy Infringement Protocol hearings, and elections disputes reviews. They work in conjunction with the Judicial Affairs Office.

The Judicial Committee Chair is responsible for coordinating and organizing Judicial Committee hearings, elections appeals, and constitutional interpretations. They act as a mediator and resource during hearings to ensure fair process.

The Judicial Committee Members are tasked with participating in all Judicial Committee hearings, elections appeals, and constitutional interpretations. They act as arbiters and are tasked with making a decision that upholds the principles of Judicial Affairs within the AMS.